FOR PROFESSIONAL SERVICES & CONSULTANCIES
Your consultants work 45 hours
but only bill 28.
That’s 17 hours lost per person, per week. For a 10-person firm, that’s $850,000 a year in unbilled revenue. It’s not a discipline problem — it’s a systems problem. Your tools don’t capture the work that actually happens.
30-min video call → We listen → You get a clear recommendation, even if it’s not us
THE COST OF DISCONNECTED SYSTEMS
Sound familiar?
$850K/yr lost
$850K/year in unbilled revenue
Consultants work 45 hours but bill 28. The 17-hour gap isn’t laziness — it’s time lost to admin, context-switching, and tools that don’t capture actual work.
58.7% cite scope creep as #1 challenge
Projects trend over budget before anyone notices. By the time it surfaces, the margin is already gone.
6–8 disconnected tools
Asana, Harvest, QuickBooks, HubSpot, Google Drive, Slack, PandaDoc. Winning a deal doesn’t auto-create a project. Logged hours don’t auto-generate invoices.
EBITDA margins at decade-low 9.8%
Average utilization is 68.9% vs. the 75% target. That 6-point gap costs firms millions. The margin pressure is systemic, not cyclical.
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WHAT WE BUILD
Pipeline to invoice, automated
CRM deal closes → project auto-creates → time tracks to budget → invoices generate automatically. Real-time visibility into utilization, profitability, and scope across every engagement.
Pipeline-to-project lifecycle
Deal closes in CRM, project auto-creates with budget, team assignments, and milestones. No manual setup.
Smart time capture
AI pre-fills time entries from calendar and activity. Consultants review and adjust instead of starting from zero.
Scope creep detection
Real-time alerts when projects trend over budget. Financial impact calculated before the conversation, not after.
Automated invoicing
Retainer, fixed-fee, and milestone billing — all automated from tracked time and project milestones.
Firm-wide dashboards
Utilization, profitability, burn rates, and client health — across every engagement, in real time.
THE TRANSFORMATION
From scattered tools to one system
Before
Disconnected. Manual handoffs. Data doesn’t flow.
After
One system. Data flows automatically.
How it works
Day 1
We talk
Book a consultation. We understand your situation, your workflows, what's taking your time. No pitch, no pressure.
Week 2–4
We build
We engineer the right solution from the ground up — customized for exactly how you work. You're involved at every step.
Month 1–3
We maintain
We teach you everything, hand it over, and we're there when you need us. Ongoing support as a subscription.
OUR APPROACH
How we solve the utilization gap
Professional services firms lose revenue not because their people aren’t working — but because their systems don’t capture the work. We build unified platforms that connect every stage from pipeline to payment, eliminating the manual handoffs where revenue leaks.
We’ve built production enterprise platforms with 430+ API endpoints, automated payment processing, financial dashboards, and CRM integration — as a solo developer.
Result
425K+ lines of production code shipped
FAQ
Questions firm owners ask
Yes. We build one system that handles project management, time tracking, invoicing, and reporting. Alternatively, if you love your PM tool, we can integrate it — the goal is connected data, not forced migration.
The system reads calendar events, email activity, and project context to pre-fill time entries. Your consultants review and submit instead of manually reconstructing their day. Firms typically capture 3–5 more billable hours per person per week.
We handle retainer, fixed-fee, milestone, and time-and-materials billing. Mixed models across different clients, automated. Invoices generate from tracked work — no re-entry.
We scope during the consultation and give you a transparent estimate. For a 10-person firm losing $850K/year in unbilled revenue, even capturing 10% of that gap pays for the system many times over.
A focused time-tracking + invoicing system takes 6–8 weeks. A full pipeline-to-payment platform takes 3–5 months. We’ll give you a realistic timeline during the consultation.
Let's talk about what you need
A 30-minute conversation. No pitch, no pressure. We listen, understand, and tell you honestly what we can build.
Book a call
Pick a time that works for you. 30 minutes, no pitch, no pressure.
Book a Consultationor email hello@thedigitai.com
We respond within 24 hours.